Exhibits/Advertising

Deadline for receipt of application: April 1, 2013

The International C. elegans Meeting serves as a focal point for the C. elegans community allowing you to expand your visibility. Gain leads and highlight your products and services to an audience with buying power. Previous C. elegans meetings have led to the exchange of knowledge, ideas, methods and reagents, and have been vital in fostering the sense of excitement and the collegiality that characterize the field.

Based on past meeting attendance, we anticipate 1,600 participants and approximately 1,100 presentations this year. This meeting provides a forum that serves both C. elegans veterans and new-comers to the field.

2005 - 2011 C. elegans Conference Statistics

2011 Domestic and International Attendance

Past Exhibitors

Application must include:

• Application Form
• Payment Information
• Names of Company Representatives attending meeting
• 50 word description to be included in Program Book
• High Resolution jpeg file of company logo

Exhibit Space Rental

Commercial tables are $2,100. Included in standard booth space rental:

• One six foot table and two chairs
• 8' high back drape and 36" side rails in show colors for each 8' x 10' space
• Two Full Conference Registrations for exhibit representatives
• Listing in Program Book
• Post-conference Registration Mailing List

Payment by check should be made payable to the Genetics Society of America or provide Visa, MasterCard or American Express credit card information. Payment and application should be sent to: Anne Marie Mahoney, Genetics Society of America, 9650 Rockville Pike, Bethesda, MD  20814, mahoney@genetics-gsa.org, Phone: (301) 634-7039, Fax:  (301) 634-7079.

Exhibit Hours

The exhibits will be held during the poster sessions in Pauley Pavilion.

Presentation of Products and Services

Exhibits must showcase instruments, products or services used in teaching or research, books or other publications in related scientific fields, computer programs and other products that encourage and support research in areas of genetics represented by the GSA.  In keeping with the educational purpose of the GSA meetings, sales and order-taking are discouraged.

Exhibitor names, addresses and telephone/fax/email/web site numbers and address will be listed in the Program and Abstracts Volume or Program Addendum.   This book serves as a reference and resource guide for registrants.

Shipping Instructions

Exhibitors are responsible for shipping their exhibit materials.  Regular parcel post, UPS or Federal Express shipments should not arrive at the University before June 25 and should be addressed as follows:

First and last name of recipient
Company Name
19th International C. elegans Meeting
UCLA
330 De Neve Drive, L-16
Los Angeles, CA 90095

For questions about your shipment, please contact Tanya Williams (twilliams@ha.ucla.edu).

Insurance

The Genetics Society of America, the 19th International C. elegans Meeting Program Committee and the University of California, Los Angeles and their officers, agents and employees assume no liability for exhibitors' property.  Exhibitors are expected to carry adequate liability and loss insurance to cover possible loss/damage/theft of equipment, displays, personal items or other materials under the supervision of the Exhibitor.

Electrical

There is no decorator for this show. If electrical outlets are needed contact, mahoney@genetics-gsa.org.

Space Cancellation

Space may be canceled by written request to the Genetics Society of America and the entire amount paid by the Exhibitor will be refunded if request is received before May 23, 2013.  GSA will retain 50% of the total paid by the exhibitor for space cancellation requests received after May 23.

Meeting Site and Facilities

All plenary sessions will be held in Royce Hall.  Poster sessions will be in Pauley Pavilion. Concurrent sessions will be held in Sunset Village and DeNeve Plaza. Attendees will be accommodated in residence halls within a ten-fifteen minute walk of Royce Hall and Pauley Pavilion. Meals will be served in two of the university dining halls located in the residence halls.

Conference Registration

Two conference registrations are available to commercial exhibitors. Please supply the names of the company representatives on the Exhibitor Application.

Sponsors

If you are interested in sponsoring the meeting please contact Anne Marie Mahoney at mahoney@genetics-gsa.org, Meetings Manager.

Website and Program Book Advertising

If you are interested in print or website advertising, please contact FASEB AdNet at adnet@faseb.org

Website Advertising Information and Rates

The meeting website has nearly 3,000 hits per month. Website advertising guarantees that attendees know about your products or services and have a direct link to your company.

Your website ad includes:

• Ad visible from date submitted until end of 2013.
• Ad rotates on informational pages throughout meeting web site
• Ad will rotate on abstract search and program planner page in addition to regular placement

Deadline for Advertising Contracts is April 1, 2013.

Additional GSA Conferences Opportunities

The Genetics Society of America also sponsors the 54th Annual Drosophila Research Conference and the 27th Fungal Genetics Conference in 2013. Be sure and check out the meeting websites for exhibit information.

Important Dates

Thank You to our Sponsors

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